Behind the Seal: What Clients Really Need to Know Before Booking a Notary

Shall Be Done Notary — Mobile & Remote Online Notarization (RON)

Behind the Seal: What Clients Really Need to Know Before Booking a Notary

Most people only think about a notary when they suddenly need one. A last‑minute document. A deadline. A closing. A form they didn’t realize required a seal. And in that rush, they often don’t know what to expect, what’s required, or how to prepare.

That’s exactly why Behind the Seal exists — to give clients clarity, confidence, and insight before the appointment even begins.

Today’s topic: the things clients wish they knew before booking a notary.

1. Notaries Cannot Fix or Complete Your Documents

A notary cannot:

• Fill in missing information

• Correct errors

• Explain legal language

• Tell you what type of notarization you need

Your documents must be complete and ready to sign before the appointment begins.

2. Identification Must Be Valid and Unexpired

A notary cannot proceed if:

• Your ID is expired

• The name on your ID does not match the document

• The ID is damaged or unreadable

This is one of the most common reasons appointments cannot move forward.

3. RON Appointments Require Proper Technology

Remote Online Notarization requires:

• A stable internet connection

• A device with audio and video

• A quiet, well‑lit space

• Successful identity verification

If your connection drops or your ID does not pass verification, the session cannot continue.

4. A Good Notary Protects You

A professional notary will:

• Verify identity properly

• Confirm willingness and awareness

• Ensure the document is complete

• Follow state law and platform requirements

• Maintain accurate records

A careless notarization can cause delays, rejections, or legal issues.

5. Mobile Notary Services Offer Convenience, Not Shortcuts

A mobile notary travels to you, but compliance remains the same.Even on the go, the notary must:

• Verify identity

• Confirm willingness

• Ensure the environment is appropriate

• Follow all legal requirements

Convenience never replaces compliance.

6. RON Is Secure, Legal, and Structured

RON is not a casual video call. It includes:

• Identity verification

• Credential analysis

• Audio‑video recording

• Secure platform use

• Digital certificates and seals

It is fast and convenient, but still a legal process.

7. Preparation Makes Everything Smoother

Clients can avoid delays by:

• Having ID ready

• Reviewing documents

• Completing all fields except signatures

• Knowing whether witnesses are needed

• Being on time

• For RON: testing their device and connection

A few minutes of preparation can prevent rescheduling or additional fees.

Final Thoughts

Behind every seal is a process designed to protect you — your identity, your documents, and your legal rights. A good notary doesn’t just stamp paper; they safeguard the integrity of your transaction.

Shall Be Done Notary is committed to professionalism, accuracy, and compliance in every appointment, whether mobile or online. When you understand what happens behind the seal, the entire experience becomes smoother, safer, and more empowering.